Anglican Archives data migration

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= Overview =

| Anglican Archives is a participant in the AABC Data Migration Toolkit project.

Meeting March 11.2011

 * Melanie Wallace, Archivist for the Anglican Archives
 * Marilyn Ramen, Contract Librarian/Archivist
 * Artefactual Representatives: Peter VanGarderen, David Juhasz and Jessica Bushey

A review was undertaken of the current Inmagic DB/TextWorks system. Discussion revolved around determining what records the Anglican Archives needed to make available to patrons via ICA-AtoM and what records would be accessible only to in-house staff. Security requirements for sensitive records were also discussed. The Anglican Archives is in the process of creating a Digitization Policy and would like to incorporate uploading digital objects into ICA-AToM as part of their workflow procedures.

Original Sources for Migration
One (1) InMagic DB/TextWorks Database
 * 1) Accession table
 * 2) Description table - includes:
 * 3) * Archival descriptions
 * 4) * Architectural Plans (description only)
 * 5) * Photographs (description only)
 * 6) Diocese Office files table
 * 7) Diocese Records Management table
 * 8) Human Resources table
 * 9) Newspaper clipping table?

Data Migrated

 * 1) Description table (including architectural plan and graphic material descriptions)
 * 2) Diocese office files table (file-level descriptions linked to ? Fonds)

Data Not Migrated

 * 1) Accession Data - migrate to ICA-AtoM Release 1.2 which will have an Accessioning module
 * 2) Human Resources Database (This database will be left to stand alone - out of scope)
 * 3) Diocese Records Management files (Out of scope)
 * 4) Photographs (Descriptions with no linked files. Privacy Issues - out of scope)
 * 5) Newspapers (Unable to locate physical objects - out of scope)

Final Project Deliverables

 * 1) Migration of all source data to a single ICA-AtoM instance
 * 2) This process documentation