Final Report

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=Final Report= '''NOTE: ArchivesCanada.ca report delivered on March 31, 2009. BCAUL/ICA-AtoM Final Report delivered on June 30, 2009.'''

BCAUL Pilot Project has been completed and MemoryBC.ca website has been active since August 2009

=Report draft notes=

Report Outline
Background to BCAUL
 * History and development
 * Why upgrade?
 * Server/support issues with legacy system
 * Multi-level description
 * More efficient upload from institutions to BCAUL
 * Long-term sustainability

Canadian archival network: context / directions / concerns
 * See CCA/LAC Capacity Assessment Study (March 2008).
 * See CCA/LAC Joint Working Group on the National Catalogue report (April 2007).
 * Vision
 * Discover variety and richness of archival records in Canada
 * Greatest possible participation & use
 * Work cooperatively with Provincial, Territorial, Regional networks
 * Dynamic service and content tool
 * Multi-level description
 * Digital surrogate linking
 * Enriched search experience
 * System Requirements
 * Data model
 * Multi-level
 * Allow series-based
 * Add new elements
 * Digital content links
 * Network & repository directory
 * RAD compatible
 * Non-RAD compatible?
 * EAD
 * Mapped to RAD
 * Search
 * Google-like
 * Sort & filter
 * Transfer services
 * EAD Import/export
 * OAI Harvesting
 * Also: Technical Requirements implied by content of report
 * Workflow module
 * Search engine optimization
 * National repository identifiers (to be looked into by LAC Standards Dep't which already manages the Inter-Library Loan repository identifiers)
 * Virtual exhibits module
 * User statistics
 * Also: Server/support issues with LAC legacy system

Project review
 * Objective
 * Partners
 * Funding
 * Activities
 * Outcome

Findings
 * RAD mapping & templates
 * BCAUL Legacy data migration
 * Direct data entry
 * EAD Import to ICA-AtoM (SFU AIS -> SFU ICA-AtoM)
 * EAD Export to ICA-Atom/BCAUL (SFU ICA-AtoM -> BCAUL)
 * OAI Harvesting
 * Needs testing
 * also: simple Dublin Core is not rich enough for archival description
 * need OAI with EAD
 * Searching and browsing
 * Digital content
 * How? When?
 * Documentation
 * existing ICA-AtoM user manual
 * new AABC tutorials
 * Training
 * coordinators (informal)
 * users (AABC Conference workshop)
 * tutorials for re-use at later workshops
 * Installation & hosting
 * timing?
 * theming
 * static website
 * System administration
 * needs 1.1 features (Oct 2009) for full production phase:
 * import/harvesting workflow
 * ACL
 * ICA-AtoM release 1.0.5, March 9
 * System performance
 * needs testing

Impact / costs / issues
 * Researchers
 * new interface feedback
 * Archival institutions
 * need to do technical survey
 * who uses BCAUL? Of those who do, which category will they fit in? EAD export, direct data-entry, export from 3rd-party system, legacy export (WORD documents, CSV, email)
 * standard export templates for common applications?
 * need results from technical survey
 * costs?
 * support for optional switch to ICA-AtoM?
 * training, hosting
 * need to maintain support (1-2 years) for existing import techniques/processes
 * communication plan? (reliant on volunteer hours)
 * FAQ
 * What is ICA-AtoM?
 * What is the ICA-AtoM/BCAUL Pilot?
 * How will it work?
 * How will it affect my process?
 * Do I have to use ICA-AtoM? (no, not if you don't want to)
 * but do keep in mind that to qualify for NADP funding, your archival descriptions must be submitted to BCAUL
 * AABC
 * legacy / new hosting contracts timing/costs
 * beta phase - get feedback from AABC community
 * user support
 * technical support
 * archival description support
 * regional workshops
 * tutorials
 * use case1: institution uses ICA-AtoM locally
 * use case2: institution logs into BCAUL and does data-entry
 * SFU
 * UVic
 * Artefactual / ICA-AtoM
 * new feature development (funded)
 * usability improvements, release 1.0.6 (early April) (Artefactual)
 * ACL (ICA)
 * new feature development (unfunded)
 * OAI with embedded EAD
 * import/harvesting workflow
 * search engine optimization
 * User statistics (integrate with statistics tool)
 * Virtual exhibits module (not critical)
 * ArchivesCanada.ca
 * Canadian Council of Archives
 * formal request to LAC to pursue ICA-AtoM option?
 * Library and Archives of Canada
 * business lead
 * technical lead

Conclusion